OSM
📷 Tap to take a photo or upload an image
SINGLE — scan, fill form, save. One item at a time.
RECEIVE — scan a shipment fast. First scan identifies the item; following scans of the same code increment a counter. Save all at the end.
COUNT — pick a location, scan everything physically there, see what matches and what doesn't.
Items checked out but not yet returned (med rucks, TDYs, etc). Tap an item to mark it returned or consumed.
Group checkouts by event (TDY, exercise, training). Open an event to see all checkouts against it.
Every checkout, return, and consumption — newest first.
Things that need attention right now. Tap any row to jump to it.
Checked out more than 7 days ago and not yet returned.
Below-par items grouped by where they live, for restock runs.
Paste a lot number from an FDA recall notice or product alert. The system will find every item in current inventory and the audit log that matches that lot, partial lot, or item name.
Quarantine sets each item's quantity to 0 and adds a recall note. The original quantities are preserved in the audit log so you can reconcile if the recall is later rescinded.
Running count of every controlled substance on hand. Add a substance, then log what goes out and what comes in — the balance updates itself.
Items queued for reorder. Add from STOCK or DASH (low stock items) with one tap, or add custom lines here. Print the requisition for hand-off to supply.
Create a class, print the QR, and students sign themselves in from their phones. Rosters stay here.
Everything not already on the bar below. Rendered from one list, so nothing here repeats what is one tap away.
What you are current on, what is coming due, and where the certificate itself is filed. Email goes out six months and one month before an item expires, and again the day it lapses.
Everybody's certifications and CMRP position. Tap a name to open their record and work on it directly.
The 0-6 year checklist carries Bioenvironmental and Public Health skill sets that the +6 checklist drops. Role 1 decides whether Category II-A or II-B applies.
Tap +1 to log one with today's date. Tap the name for the full form when you need a location or a validator against it.
Everybody already gets a personal note on the 1st of the month listing what they are short. This is for the other kind of message: telling people the tracker exists, or that something needs doing by a date.
Drawn from AFI 44-103, The Air Force Independent Duty Medical Technician Program, 30 August 2018. Each row cites the paragraph so you can check it rather than take this list on its own.
What you took, what is left, and everything you have given out. Yours and the section coordinator’s only.
Everything dated, in buckets. Print first-out tags for a whole bucket at once — the tag goes on the shortest-dated lot so it gets used before the rest, which is the only thing that actually stops stock expiring on the shelf.
Only people on this deployment can read these threads — not site admins, not another deployment. Messages cannot be edited or deleted; post a correction instead. It is not end-to-end encrypted: anyone with database access could read it, which is worth knowing rather than assuming otherwise.
At the rate you are actually using it over the last 14 days.
Every encounter on this deployment. A repeat visitor is flagged, because the second visit for the same thing is the one that matters.
Open, close, clone for the next rotation, or delete. Deleting is permanent and asks you to type the name; what the deployment contained is recorded before it goes, so "it was only test data" stays checkable afterwards.
Sealing locks stock against movement until you break the seal, and breaking it raises a full count. Print the blank 579 and check-in form before you go — they are what you fall back on when the tablet is dead.
Kept: name, rank, DoD ID, unit, sex, flyer. Dropped before upload: country, departure dates, est. days and every public-health status column. Once someone is on here, their QR check-ins, notes, duty slips, meds and handouts all tie to them.
Print it and put it on the tent flap. They scan, answer the questions, and are in your queue before they sit down. Anyone who ticks a red-flag symptom jumps to the top and is told to come to you immediately.
The supply room already knows the name, lot, expiry and unit of everything on the shelf. Tick what is going in the case and set how many — nothing gets retyped, so the two records cannot drift. You can scan items straight in.
Pick what you diagnosed and what you gave. It builds one plain-English sheet: what it is, what to do, what to avoid, when to come straight back, and the warnings for every medication. Print it, or email it to the patient. Works offline; emails queue until you’re back on.
Run this on the device you are taking, on the network you have now. It checks the things that fail silently once you have no signal.
A physical count by somebody who is not the custodian and does not handle these items day to day. The counter gives their name, rank and .mil email, counts every line blind (the ledger figure stays hidden unless you reveal it), and signs on this device. Once signed, nothing on it can be changed.
Hand the device to . Count what is physically in the case, not what the ledger says. Open containers of Schedule II: exact count.
Walk every open register and count it. A variance found today can still be explained; the same variance found at close-out cannot. Unlock the register on the 579 tab first — these are signed entries and cannot be edited afterwards.
Only people listed here can see this deployment. Everyone else gets nothing — not a locked screen, no rows at all. Leads can add and remove people and sign register entries; members can see stock and activity.
If the custodian is unavailable and controlled substances have to be counted, handed over or closed out, break glass. You get custodian access for four hours. It is permanent, it cannot be edited or deleted, the owner is notified, and every register entry made under it is marked as such forever.
Nothing is recorded until you press SAVE ENCOUNTER. Once saved, anything you
dispense links to it and the patient appears in PATIENTS.
This is a skeleton, not a finding. Nothing is filled in for you — blanks
stay blank until you examine the patient and type what you saw.
One line per lot. Two lots of the same item are two lines, so the earlier expiry cannot hide behind the later one.
Deployment formulary, with the warnings and common directions for each medication filled in ready to edit. Prescriber details stay on this device.
Fixed education cards for fatigue countermeasures — the same wording every time, so a bag can be labelled and handed over without writing it out. This is not a prescription label: run the wizard below for that. Capt Ozaki and the local SGP sign this wording off before it goes on a baggie. Theatre policy decides who is eligible, not this card.
Typed once and kept on this device. Nothing is sent to the server.
Built from the formulary entry with all nine required elements. Edit anything that does not match the order. No BID or TID — intervals are written out.
Filled in for this medication. Untick anything that does not apply, or add your own. Up to six fit on the label.
Paste a YouTube link — a single song or a whole playlist. It joins the board's queue and plays through the office TV when the current track finishes. A playlist plays all the way through. When the queue runs out the board goes quiet: requests are the only music on it now.
When anyone scans a new code, it's added here. Next time anyone scans the same code, the form auto-fills. The catalog is shared across the whole clinic.
Items auto-detected by name or controlled flag. Running count for monthly reconciliation.
New sign-ups cannot use the app until approved. Approve to grant access, or reject to deny.
Auto-generated activity summary. Pick a month to see counts. Use Print for a leadership-ready handout.
Inventory and locations are cached on this device so the app still works with no signal. Changes made offline are queued and sent when you reconnect. You are signed out automatically after 12 hours.
Cache status: checking…
Pending offline changes: 0
Each user has two independent settings:
CLINICAL ROLE — what they are in the office (Flight Cmdr / Chief / Doc / IDMT-Paramedic / IDMT). Used for medical responsibilities like witnessing controlled substances.
SITE ADMIN — full app management access (manage users, edit public site, delete inventory). Independent of clinical role.
You can't change your own clinical role or remove your own site admin (prevents lockout). Have another site admin do it if needed.
Creates a login named after a place instead of a person. The address is internal (station.NAME@563osm.local) and never receives mail, so Confirm email must be off in Supabase → Authentication → Providers → Email. A station signs in once on its machine and stays signed in. By default it can scan, look things up, move stock and flag reorders, but not delete, manage people, or open the controlled log. Use GRANT FULL ACCESS below to lift that for a particular terminal. Either way every action asks for a typed name — on a shared login that name is the only thing tying an action to a person.
Pick your own if you want something typeable — this login can only scan, look up, and move stock, so it does not need to be a fortress. Minimum 8 characters. Shown in plain text on purpose: it is going on a sticky note, not into a vault.
Banner at the top of every public page. By default it follows your weekly schedule below (auto-shows OPEN, sick call, closed, with countdowns). Use Manual Override for safety days, holidays, or any one-off message.
Replaces the auto banner until cleared or expired.
When auto-mode is on, the banner reads from these times. Each day can have multiple sick-call windows. Times are 24-hour HHMM (e.g., 0730).
What shows in "Closures coming up" on the public home page. Federal holidays for 2026 and 2027 are already loaded. Add family days, ACC goal days, down days and anything else that changes whether the office is open.
What anyone hitting this URL sees when they're not signed in. The same URL serves both your staff app (after sign-in) and a public landing page (calendar, contacts, MHS Genesis link). Toggle sections off to hide them from the public.
Photos appear at the top of the public homepage in a rotating slideshow (auto-advances every 5 sec). Upload JPG or PNG, max ~5 MB. Toggle visibility individually below.
Add anyone in the office, whether or not they have an OSM account. For each person, you control which fields appear on the public page (email, phone, Signal handle, office number, bio). Default: nothing public until you turn it on.
Share the site URL with the new user. Have them create an account on the login screen. By default they'll be an IDMT — promote them above as needed.
Edit location names so they match your real shelves and bins.
Define item categories and the custom fields that appear on the scan form when that type is selected.
Import multiple items from a CSV file. Required columns: name, qty. Optional: reorder, lot, par, unit, expiration, location, notes, item_type, barcode.
Max 500 rows per import
Get instant alerts from this browser/device when items go below par or expire soon. Works on phone (with the app installed to home screen) and desktop. No server, no email, no push service — just your browser.
Checks run every 30 min while the app is open, and once when you reopen it. Each unique alert is shown only once per 24 hr.
When this is on, the public site shows you as available. New messages ping here in real time. Off → unanswered messages auto-email recipients after 5 min.
Issues users have reported via the ⚠ button (bottom-right of every page). Click a report to see full details + JS errors.
Public announcements that appear on the NEWS tab. Subscribers receive an email when a new post is published.
People who signed up via the NEWS tab to receive announcement emails.
Q&A items shown on the public FAQ tab. Categories: General, IMR (readiness), FMC (transition), Admin, Other.
Daily digest emails are sent automatically. Add anyone who should receive alerts. Each subscriber can have individual alert types toggled on/off.
Goes out automatically at 0700 and 1500. Covers what moved in the stock room, anything expired or expiring, what is below par, the reorder list, classes and the calendar. Preview shows exactly what the next one will say, without sending it.
Not previewed yet.
Nothing about email lives in this file — the sending is done by Supabase Edge Functions, and the daily digest is fired by a scheduled job inside Supabase. This tells you which of those three links in the chain is broken so you are not guessing.
Reference only — this is not your stock. Photo Intake uses it to attach the correct DMLSS Item ID and nomenclature to what it sees, instead of guessing. It does not need to be complete; add sheets as you get them.
Send a one-off message to the alert list, the clinic staff, or addresses you type in. Uses the same 563 OSM letterhead as the automated alerts.
Download a CSV snapshot of current inventory for reporting or backup.
For the door holders — print these weekly alongside the expiration report.
Save a standard packing list for field ops.
SOPs, training materials, forms, references, and policies.
Upcoming training, events, and readiness requirements.
Pelican 1650, equipment box. Every item on the standard has one fixed home — tap a zone to see what belongs there, or search for an item to find it.
Ticks are saved on this device only — they are a packing aid, not an inventory record. The hand receipt is still the accountable document.
What is still missing after Kit 1's contents and all shelf stock are counted, for two complete kits. Figures are from the 17 Aug 2026 hand receipt — recheck against STOCK before ordering.
Generate printable labels for items and locations. P-touch / P21 compatible ZPL code included for each.
Lot recall, bulk quantity adjustment, reorder export, packing slip verification, item notes log.
Enter a lot number to find all matching items — critical for manufacturer recalls.
Select items then set new quantities — useful after a mass casualty exercise.
All items below par level with NSN/reorder numbers. Print and hand to S4.
Enter expected quantities before a shipment arrives, then scan each item to verify.
Nothing here changes any data. It is a list of things that look wrong, worst first. Tap any row to open that item and fix it.
Ordered by bin so you cross the room once. PULLED zeroes the quantity and writes it to the log with your name. NOT THERE just ticks it off here — use it when the shelf is already empty.
Per-item condition and notes log. Running history separate from the main audit log.
Everything you need to know to use OSM.
Photograph a shelf or a pile of supplies. You check the numbers before anything is saved.
Dump in as many photos as you like — up to 48. Shoot a whole shelf, then close-ups of the labels. Multiple photos of the same item get stitched into one entry, and the close-up that caught the lot number fills in what the wide shot missed. Nothing gets double counted.
📷 Tap to upload or change photo
If returning less than the full amount, the remainder is logged as consumed.
Medical support for the rescue mission: sick call windows, deployment readiness, TCCC training, and the fastest route to the right clinic when you need one.
Twelve situations, twelve numbers. Tap the one that sounds like you.
OSM is the operational support medical team for the 563 Rescue Group. We're not a primary care clinic — for sick call and routine care, see Flight Medicine. Use this site to:
A new prescription has to be activated before the pharmacy starts on it, and a refill goes through a different line entirely. Both can be done from your phone.
If you're being seen off base by a specialty clinic, you must inform and follow up with the Flight Medicine Clinic.
Submit your information quickly and securely. Bookmark the link for future visits.
Note: form lives on a .mil network — works on government devices/networks. Use options 2 or 3 if accessing from a personal device.
Log in to the patient portal and message "USAF Davis-Monthan Flight Medicine Messaging". Include:
Our team will help document your outside care.
For medical emergencies, dial 911 or go to the nearest Emergency Department.
Rules of Engagement
OSM Flight ROEs
For appointments, use the MHS Genesis Patient Portal to send a secure message to Dr. Ozaki or Major Jensen.
OPEN MHS GENESIS PORTAL ↗Classes, closures, and where the team is. Only what the office has chosen to publish shows here.
Find what you need on the left, call the number on the right.
OSM and the clinic are closed. Work down this list in order.
Every number here is an office line. Tap to call. From a base phone, dial the last four digits.
Numbers change. If one is wrong, tell us and we will fix it the same day. Internal-only lines and personal mobile numbers are deliberately not listed here.
563d Group Building, Room 106
4589 S Phoenix St, Davis-Monthan AFB, Tucson AZ 85707
Walk in during duty hours or call 520-228-1860
The OSM Office team. For appointments use the patient portal — for office questions use the contact info below.
Reach out to the right person for your need. Some staff may currently be on leave, TDY, or deployed — see availability below each name.
Classes OSM is running that you can sign up for. Pick a session, tap SIGN UP, and enter your rank, name and a personal email — it takes about fifteen seconds. Bring nothing but yourself unless the class says otherwise.
OSM teaches TCCC and self-aid buddy care to any unit on base. If you need a session for your shop, or you want a class on a date that is not listed, get in touch and we will build one around your schedule.
Two different things get mixed up constantly, and they run on separate systems. Work out which one you have first:
This page covers the base pharmacy. OSM does not fill or hold prescriptions — if something here does not match what the pharmacy tells you, go with the pharmacy.
These open the official publication site. We link rather than host copies, so you always get the current revision.
Most of these need a CAC reader and work best in Chrome or Edge. If a link is dead, tell us via MESSAGE US and we'll fix it.
Your primary clinic for all healthcare needs as a 563d OSS member.
Three ways to get in touch — listed in order of preference.
Request appointments, medication renewals, ask clinical questions, review labs/radiology, review health records, see scheduled MDG appointments, check referral notifications.
OPEN PATIENT PORTAL ↗For emergencies, dial 911. The patient portal and clinic phone lines are NOT monitored 24/7. After-hours life/limb/eyesight emergencies → ER.
A referral is your provider asking TRICARE to approve care somewhere else — a specialist, physical therapy, imaging off base. You do not arrange it yourself, and you should not book anything until it is approved.
A profile is a medical document saying what you should not do for a while, and for how long. It is written by a provider, not by you and not by your supervisor. The point is to get you back to full duty, not to keep you off it.
General information only. Your profile says what your profile says — read it, and ask the provider who wrote it if anything is unclear.
This is NOT a clinical channel. Do not use this form for medical questions, appointment requests, prescription refills, lab results, profile concerns, or any patient care needs. Messages here are not HIPAA-protected and may not be reviewed in time for clinical matters.
Interactive Customer Evaluation is the Air Force's formal comment system. Use it when you want a compliment, complaint or suggestion on the record — it goes to leadership, and you can ask for a reply. Anonymous submissions are allowed; leave contact details if you want an answer back.
OPEN ICE ↗Search for Davis-Monthan, then the clinic or office you are commenting on. For a concern about your own care, the patient advocate is often faster — 520-228-2919.
General questions for the OSM team, NOT clinical:
Start a chat with the OSM team. If nobody is available within 5 minutes, your message will be emailed to us so we can respond when we are.
Updates from the office — clinic schedule changes, FMC transition info, new staff, training opportunities, closures.
We'll email you when the office posts a new announcement. Unsubscribe anytime — every email has a link.
Common questions answered. If you don't find what you need, message the office (NOT for clinical questions).
Your Individual Medical Readiness status — PHA, dental, immunizations, labs — lives on MyIMR / ASIMS. CAC-enabled, works best in Chrome.
OPEN MyIMR ↗
Your account has been created and is awaiting admin approval.
You will be notified once access is granted.
Contact your OSM admin if this is urgent.
This file needs to be configured with your Supabase project URL and anon key before it will work.
Open the HTML file in a text editor, find the SUPABASE_CONFIG block near the top of the script, and fill in both values from your Supabase project dashboard (Project Settings → API).
const SUPABASE_CONFIG = {
url: 'https://YOUR-PROJECT-REF.supabase.co',
anonKey: 'eyJhbGciOi...' // long string, "anon public" key
};
After saving the file, re-upload it to Netlify and reload the page.
If unchecked, this person doesn't appear publicly at all. If checked, only the contact fields you ticked above will be visible. Their name, rank, title, and availability status always show when this is on.
—
Current balance: —
For administer/waste, a second user (Doc, Flight Chief, or Flight Commander) must verify by entering their email and PIN. Cannot be the same person as administering.
ADMINISTERING (you): —
A deployed IDMT cannot do shop visits, and going red for them is how a roster starts being ignored. A waiver pauses an item for one person until a date. AFI 44-103 para 1.3.10.
4 × 6 in. Plain English, no abbreviations. Edit anything before you print it — what is here is a starting point, not a script.
4 × 6 in, portrait. Contact details are kept on this device.
The five buttons along the bottom of the screen on a phone. Put the ones you actually use there.
Pick every role they hold. Access follows the highest one.
Nothing scheduled is sent to anyone who is not ticked here.
Pick a doc and a month, then set each weekday from the chart. Weekends are left out. Saving replaces whatever that doc already had that month, so you can correct a mistake by fixing the grid and saving again.
Photograph the monthly provider schedule and this reads it. Only the providers ticked below are read — every other row on the chart is discarded and never leaves the reader. Nothing is written to the calendar until you have looked at the list and pressed create.
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